Time management has failed us! The problem with time management is that it focuses on organising your tasks. However most people spend their time on non-critical tasks that don't actually matter and don't contribute to the bottom line of the business. Rather than do things more efficiently we need to stop doing tasks that are not important and start doing things that are critical.
Plan of the workshop!
Stage 1: Pre-workshop Preparation
For 1 week prior to the workshop all participants will be asked to record where their time is spent. They will each be given a day plan on an A4 sheet of paper that they will carry with them. On this they record all the tasks they are working on.
Stage 2: Critical Tasks
Each person will be asked to individually write down what they see as their critical tasks. In other words what are their activities that really drive growth and profit in the business.
Each person will present this back to the group for feedback.
Following this discussion their critical tasks will be defined and recorded.
Stage 3: Time Spent on Critical Tasks
Each person will reflect on the record of where they spent their time the previous week and determine what percentage of their week was spent on critical tasks.
Then they will group their time into categories. Eg time spent on distractions, meetings, etc.
Stage 4: Moving Forward
In pairs the team will determine what action they need to take to increase their time spent on critical tasks. Then determine potential barriers around these actions and solutions to these barriers
Following this each person will clearly outline the action plan they are going to implement.
Finally the group as a whole will determine an accountability plan to keep them accountable.
- Get the team to raise their awareness of where they spend their time and what are their critical tasks that really drive the performance of the division and ultimately the profitability of the company.
- Determine strategies to manage their environment better and the capacity to delegate non-critical tasks.
- Impact of distractions and scattered attention on productivity.
- Get them to focus on completion of tasks that directly relate to the focus of the company.